Tally is an essential accounting tool for businesses, making it a valuable skill for students aspiring to build careers in accounting, finance, and GST compliance. While learning Tally, mastering shortcuts can significantly boost efficiency, reduce errors, and save time during data entry and report generation.
If you’re pursuing a Tally GST course with placement, understanding these shortcuts will enhance your productivity and give you an edge in real-world applications. Below is a list of the most important Tally shortcuts every student should know, categorized by functionality.
- Navigation Shortcuts
Navigating quickly through Tally’s menus is crucial for saving time. Here are the basic shortcuts:
Alt + F1: Close a company or open company details.
Alt + F3: Access the company menu to create, alter, or shut a company.
Ctrl + Q: Quit the current screen and return to the previous menu.
Esc: Go back to the previous screen.
For students, these shortcuts streamline the process of switching between different company accounts or accessing menus.
- Accounting Vouchers Shortcuts
Accounting vouchers are the backbone of Tally operations. Use these shortcuts to speed up voucher entry:
F4: Contra Voucher (used for cash and bank transfers).
F5: Payment Voucher (used for recording payments).
F6: Receipt Voucher (used for incoming payments).
F7: Journal Voucher (used for adjustments or non-cash transactions).
F8: Sales Voucher (used to record sales transactions).
F9: Purchase Voucher (used for purchases).
By mastering these shortcuts, students can enter transactions faster and improve their efficiency during practice sessions.
3. GST and Taxation Shortcuts
GST compliance is one of the most sought-after skills in the accounting field. These shortcuts help students manage GST-related tasks effectively:
Ctrl + O: GST Annual Computation.
Ctrl + V: GST Returns (used to generate and view GST reports like GSTR-1 and GSTR-3B).
Alt + S: Statutory report (view all GST and tax-related reports).
Alt + J: Tax Journal Voucher.
Knowing these shortcuts ensures that students can generate GST reports quickly, helping businesses stay compliant with tax regulations.
4. Banking Shortcuts
Banking is another critical feature in Tally, and these shortcuts can help you handle bank transactions effectively:
Ctrl + F5: Banking module.
Alt + B: Bank reconciliation.
Alt + M: Export bank statements or data in Excel format.
Alt + G: Import bank statements.
For students aiming to secure placements in finance-related roles, these shortcuts demonstrate their ability to manage bank transactions accurately.
5. Reporting Shortcuts
Reports are a major part of accounting, and Tally simplifies the process with these shortcuts:
Alt + F1: View detailed reports.
Ctrl + Enter: Edit a transaction directly from a report.
F1: Select the company for which you want to view reports.
Alt + P: Print a report.
Ctrl + P: Print in a condensed format.
Students should practice these shortcuts to quickly generate and customize reports like Trial Balance, Profit & Loss, and GST summaries.
6. Payroll and Employee Management Shortcuts
For students learning payroll management in Tally, these shortcuts are invaluable:
Ctrl + F4: Payroll voucher.
Alt + N: Create employee groups.
Alt + F4: Attendance register.
Ctrl + F3: View employee pay details.
These shortcuts allow students to practice salary management and payroll compliance, which are crucial skills in HR and accounting roles.
7.Export and Import Data Shortcuts
Exporting and importing data is an integral part of Tally operations. Use these shortcuts to simplify the process:
Alt + E: Export data in Excel, PDF, or XML format.
Alt + O: Import data into Tally.
Ctrl + E: Email reports directly from Tally.
Mastering these shortcuts helps students efficiently share data and collaborate with other departments in a business.
8. Miscellaneous Shortcuts
Some additional shortcuts can make your experience with Tally smoother:
Ctrl + N: Switch between calculator and Tally screen.
Ctrl + R: Repeat the narration from the previous entry.
Ctrl + U: Duplicate a voucher entry.
Alt + K: Change the period for which you want to view transactions.
Students should incorporate these shortcuts into their routine to improve speed and accuracy during data entry and analysis.
How to Practice Tally Shortcuts Effectively
- Use a Tally Simulator: Practice the shortcuts in a Tally simulator to build muscle memory.
- Create Mock Scenarios: Simulate real-world business transactions to apply the shortcuts practically.
- Participate in a Tally GST Course: Enroll in a Tally GST course with placement to gain hands-on experience and guidance from industry experts.
- Refer to Shortcut Guides: Keep a printed list of shortcuts nearby while practicing to reinforce learning.
By integrating these shortcuts into your workflow, you can maximize efficiency and stand out to potential employers in your field.